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Booking the Mayor for Functions or Events

Use this form to invite the Mayor to a function or event.

Any invitations must be sent at least 14 days before the event date.

We will treat all information provided in confidence and in accordance with our privacy notice.

The fields marked with an asterisk (*) are required fields. All the information you enter will be submitted securely.

* Name

* Email

* Confirm Email

* Telephone

* Organisation

* Role

* Name of event

* Date of event (please note booking forms should be submitted a minimum of 14 days prior to the engagement)

* Time of event

* Please provide a brief description/overview of the event.

* Will any part of the event be outdoors?

* Location or venue address including post code

* Is the Mayor's Consort invited?

* What time should the Mayor arrive?

* What time should the Mayor leave?

* What is the dress code?

* Any other arrangements in accordance with special customs or traditions

* Will it be possible for the Mayoral Chauffeur Attendant to be near the Mayor at all times?

* The name and role of the person who will meet the Mayor

* Mobile number (for emergencies)

* Who will chair the event?

* Will the Mayor be asked to make a speech? (speeches should not last longer than 3 minutes)

* Will a parking space be reserved?

* Are refreshments provided?

* Will refreshments be offered to Mayoral Chauffeur Attendant?

* Have general risks been assessed and mitigations put in place when planning this event?

* What are the risks and measures that will be taken?

* Have coronavirus (COVID-19) risks been assessed and controls and mitigations put in place when planning this event?

* What are the risks and measures that will be taken?

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