Booking the Mayor for Functions or Events

Use this form to invite the Mayor to a function or event.

Any invitations must be sent at least 14 days before the event date.

The Mayor does not charge for attending events, but where possible, we encourage commercial organisations to donate to the Mayor’s Charity.

Guidance on how to make a donation is on our website.

We will treat all information provided in confidence and in accordance with our privacy notice.

The fields marked with an asterisk (*) are required fields. All the information you enter will be submitted securely.

Your contact details

* Name

* Email

* Confirm Email

Email addresses do not match.

* Telephone

* Organisation

* Is your organisation commercial?

Please select No Yes Not applicable

* Role

Event details

* Name of event

* Date of event (please note booking forms should be submitted a minimum of 14 days prior to the engagement)

* Time of event

* Please provide a brief description/overview of the event.

* Will any part of the event be outdoors?

Please select No Yes

* Location or venue address including post code

* Is the Mayor's Consort invited?

Please select No Yes

* What time should the Mayor arrive?

* What time should the Mayor leave?

* If the Mayor isn't available, would you like the Deputy Mayor to attend instead if possible?

Please select No Yes

* What is the dress code?

Please select Dinner suit (black tie) Evening dress (long) Cocktail dress (short) Lounge suit/day clothes Hat (for Mayoress at church services)

* Any other arrangements in accordance with special customs or traditions

* Will it be possible for the Mayoral Chauffeur Attendant to be near the Mayor at all times?

Please select No Yes

* The name and role of the person who will meet the Mayor

* Mobile number (for emergencies)

* Who will chair the event?

* Will the Mayor be asked to make a speech? (speeches should not last longer than 3 minutes)

Please select No Yes

* Unless sufficient information is provided in the form of briefing notes, a speech cannot be produced. If you wish the Mayor to mention someone in particular, please give details

Other information that the Mayor may find useful

* Will a parking space be reserved?

Please select No Yes

* Location of parking space

* Are refreshments provided?

Please select No Yes

* Type of refreshments provided

Please select Formal dinner Informal lunch Light refreshments

* Will refreshments be offered to Mayoral Chauffeur Attendant?

Please select No Yes

Risks

* Have general risks been assessed and mitigations put in place when planning this event?

Please select No Yes

* What are the risks and measures that will be taken?

* Have coronavirus (COVID-19) risks been assessed and controls and mitigations put in place when planning this event?

Please select No Yes

* What are the risks and measures that will be taken?

Donation

* Are you planning to make a donation to the Mayor's Charity Account?

Guidance on how to make a donation is on our website.

Please select No Yes Don't know